Clusters+Leaders+M2

** Cluster Meeting Minutes ** ** Learning@School Conference ** ** 24.02.10 **
 * e-wrapper **
 * Venue :** 313 Fenton Lodge, Rotorua 7.00pm
 * Chair:** John **Minutes:** Wendy
 * Present**
 * Principals:** John Viki Vicky Pelu Heath **Facilitator** :Stephen
 * Lead teachers:** Lynda Nadine Angela Alex Nathalie Rachel Lisa
 * Meeting began**: 7.10pm

Official contract has been signed off by MOE and returned to Lead school for filing.

Calendar: allocation of each school’s in school facilitation days discussed Each school was given a breakdown of “term entitlements”-these are indicative of each schools entitlement for each term –however schools may negotiate swaps and sharing of days to suit their needs.
 * __Calendar__**

Term 1 dates previously agreed upon will remain as they are. Vicky wondered if we could change “contingency” days around. Unfortunately this was not possible as they were timetabled to tie in with writing Cluster milestones (June / Nov). Stephen will be working on these with the Project Director / CLT as applicable.


 * It was decided that the other calendar dates would be looked at during the CLT workshop next week**

Cluster team welcomed Stephen Gordon (Team Solutions ICT Facilitator for e-wrapper cluster) Stephen outlined his previous ICT involvement/ teaching experience Stephen will facilitate ALL full Cluster events- CLT workshops, e-leaders workshops, e-tours, cluster launch. As mentioned in previous minutes PCS will be taking part in these sessions. They will be using a separate facilitator for in school work.
 * __Stephen Gordon__**

John explained invoicing and conference claims. Everglade(Lead school) has created an invoice for schools to submit for claims
 * __Conference claims__**

1 claim per school “Actual” return trip distance x km rate (see PTCA) Schools may choose to subdivide their travel claim amount at their discretion. See notes in CLT Minutes emailed to all schools 12.02.10
 * Transport**

See CLT Minutes emailed 12.02.10
 * Food/ Accommodation** ( for cluster funded attendees)

See “Financial summary” pg 4 -discussed in detail at CLT February 11 (all Principals present) CLT Minutes sent to all schools February 12
 * Reminder:** claims can only be made for **actual expenses** for “Cluster Funded attendees”

Everglade will send a blank template to each school asap If claims are submitted by the due date they will be paid out to schools by March 20.
 * ALL claims to be submitted by March 8.**
 * GST receipts** must be included with all claims

Please submit claims by March 31 as per page 4 “Financial Summary” 11.02.10 (PCS / Everglade only-template will be sent for this)
 * __End of Term claims__**

All 5 schools should submit their TRD “invoice” (i.e breakdown) for Term 1 at the same time. A template for this will be sent also.

In subsequent terms dates and requirements will be advised.

· **All Principals** · **1 Lead teacher per school** · **Project Director** · **External facilitator (Stephen Gordon)**
 * __Cluster Leadership Workshop__ No 1 Theme “Unwrap the Map”**
 * “CLUSTER LEADERSHIP TEAM”**


 * Cluster Leadership Workshop **
 * Date : Mar 3 Time: 9.15- 2.30 Venue: EVERGLADE SCHOOL **
 * Lunch & morning tea will be provided **
 * Principals: Please bring your diaries and a copy of the “Cluster Contract” **

· Any Inquiry models currently being used · School/ Team yearly programme overviews ( this will give Stephen an overview of what schools are currently doing / planning to do) · Be prepared to discuss areas for Professional Development, especially for the CLTeam eg Strategic planning, infrastructure issues, LMS.portfolios?????
 * Please bring **

· Please bring your laptop See CLT workshop Agenda below…….


 * __Cluster Leadership Workshop Agenda__ March 3**

1.Cluster 2010 Goals (bring cluster document)

2.Teacher Inquiry

3.Cluster Wiki

4.Challenges/ Barriers

5. Inquiry timeline

6.2010 Programmes · CLT · e-leaders network · in school facilitation

7. Cluster Launch- Bring ideas / visions etc

8. General Professional Items · Milestone reporting · Reflections from Conference ( please be prepared to share new learning and discuss concepts for further cluster development)

9. Cluster Admin · Financial/ Conference / Invoices · Any other business · Confirmation of Calendar

Great to be underway at last! We’ve started “unwrapping” the road map Our e-journey begins….. J  Wendy & John